Your IRB-ready recruitment packet in 3 business days.
Enter your study details and we build everything your IRB needs to review, written from your protocol, plus the research and action plan to launch it. A person on our team reviews every packet.
Getting recruitment materials approved shouldn't stall your study.
Every round of back-and-forth with the IRB costs your site time and delays enrollment.
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IRB revision cycles
Weeks lost going back and forth with your IRB over ad wording.
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Staff pulled off study work
Coordinators writing ad copy and screening questions from scratch instead of running the study.
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Agencies that don't know IRB
Marketing agencies that write consumer-style ads your IRB won't accept.
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The enrollment clock keeps running
Your timeline slips while materials sit in review.
How it works.
Three steps from study details to a packet you can submit.
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1
Tell us about your study.
Enter your ClinicalTrials.gov number and we pre-fill part of the form for you. Then fill in the rest from your protocol.
- Pre-fills from ClinicalTrials.gov
- Takes about 10 minutes
- Answer only what your protocol says
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2
We build your packet.
We research your study and local landscape, draft your recruitment materials from your protocol's wording, and map out your action plan and follow-up. A person on our team reviews every packet before it goes out.
- Materials built from your protocol
- Nothing added or estimated
- Reviewed by a real person
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3
Submit for review.
Your packet arrives by email within 3 business days, ready to send to your IRB and sponsor. If they ask for changes, your first revision is free.
- Delivered within 3 business days
- Ready for IRB and sponsor review
- One free revision
See what you'll get.
A 30-second look at how your study goes from one intake form to a complete set of recruitment materials, ready for IRB review.
Silent walkthrough. Example materials shown; yours are built from your own study.
Everything you need to launch.
Your recruitment materials come straight from your protocol's wording, with nothing added or estimated. The research and plans are built around your study, your site and your goals.
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Pre-screening questions
Written from your protocol's inclusion and exclusion criteria, so people who don't qualify are filtered out early.
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Study landing page copy
A plain-language page describing your study, using only what your protocol and IRB allow.
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Facebook and Instagram image ads
Ad images and copy ready for your IRB and sponsor to review.
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Printed flyer
A flyer for your waiting room and referral partners.
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Research and strategy
A look at your study, your local referral landscape and your audience, turned into a clear recruitment direction.
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Enrollment action plan
A launch checklist with recruitment channels, clear owners and practical next steps your team can act on.
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Follow-up plan
How each inquiry moves from first contact to a pre-screen and a conversation with your coordinator. Eligibility is always decided by your study team.
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One free revision
If your IRB or sponsor asks for changes, we update the packet at no charge.
Trusted by research sites that recruit with us.
“PVU enrolled and randomized our first ADHD participant, and they were a lead from Grapevine!”
“Grapevine Reach is now an integral part of my delivery strategy for all projects.”
“Our scheduled call rate jumped from 40% to 79% after switching to Grapevine!”
FastLaunch Study Pack
Everything your IRB needs to review, for one study.
- Complete IRB-ready recruitment packet for one study
- Pre-screening questions, landing page copy, image ads and printed flyer
- Research and strategy, an enrollment action plan and a follow-up plan
- Reviewed by a person on our team before delivery
- Delivered within 3 business days
- One free revision
The 3 business days start once we have all the Needed fields from your study form.
Revision policy: Your packet includes one free revision. If your IRB or sponsor asks for changes to the packet we delivered, such as wording or the imagery and diversity of people shown, we'll update it at no charge. A change to the protocol itself, such as a new indication or new eligibility criteria, is a new packet.
Start your packet today.
Start now and your packet can be in your inbox in 3 business days. Tell us who you are, then we'll take you straight to the study form.
- Takes about 10 minutes
- We pre-fill what we can from ClinicalTrials.gov
- A person reviews every submission
Questions and answers.
What does "IRB-ready" mean?
Your recruitment materials are written only from your protocol and IRB information, with no added claims, so they're ready for your IRB and sponsor to review.
How long does it take?
Within 3 business days after you submit your study details.
Do you guarantee approval?
No one can guarantee an IRB's decision. We build every packet only from your protocol's own wording, and your first revision is free if your IRB or sponsor asks for changes.
What do I need to start?
Your ClinicalTrials.gov number helps us pre-fill part of the form. Have your inclusion and exclusion criteria, principal investigator name and IRB of record handy.
Do you collect patient information?
No. We only need information about your study, not about any patients.
What happens after my materials are approved?
We can run your recruitment ads for you. We'll show you our advertising plan after checkout.